PDF Annotator Software Review

by Reads (11,550)

Many forum readers have had questions about Grahl’s PDF Annotator, so I went ahead and tried it out first-hand. The program itself is very easy to use and they provide a great user manual, which helps when you get stuck. For those of you unfamiliar with PDF Annotator, it’s a software program that lets users open any PDF file and add annotations directly on the PDF file’s pages, using the mouse or a Tablet PC pen.

Annotations can be made in any color and with different pen widths.

This feature is very helpful when you have a long PDF or presentation you are trying to edit before sending off the final copy. It helps you color code sections or highlight what parts are most important. I like to be organized and this gives you more options than just a red pen.

When reopening an annotated document with PDF Annotator, you can edit your previous annotations. Now, that is a smart idea because you know we like to make changes more than once, at least I do. This is perfect when you are out of the office and need to make a quick change to that proposal. The fact that nothing saves permanently until you want it to saves time, but you have to be careful not to open up the blank pages icon that pops up frequently, which causes some confusion.

Fill out fax forms and send them electronically, no more printing and faxing. The trees will thank you.

Not only can you fill out fax forms, but you can write directly on diagrams, order forms and more. This program would help a lot of professionals in the auto industry. I used to work for a custom car shop and I know it is hard to explain those tiny little parts needed for some repairs. With PDF Annotator, the parts guy could email you the diagram and you could write directly on it what part you needed. This would save tons of time and fax bills.

A picture and some handwritten annotations really can go along way.

PDF Annotator is helpful for engineers and architects as well. They can comment on technical drawings or revise floor plans in minutes. The program also has options for students because we all know students love their Tablets. Although I am not sure how useful it really is for students because I know sometimes I can get out my pen and write faster. Students can use PDF Annotator to proof-read and for note-taking during classes, like I said this may be time consuming and your professor would have to upload the lessons as PDFs.

I understand this program is not for your everyday user, but it does have some features that are not to overwhelming. You can add annotations to pictures taken with a digital camera. This is a fun way to express your artistic side and add in that personal touch. Send pictures to loved ones who live out of state or friends away at college.


PDF Annotator is a nice program for the mobile professional or anyone who has many PDF documents to deal with. It helps cut down on paper because you can send the PDFs electronically, no more faxing. It can be a little overwhelming for your standard user, but then again they might not need this program for any business related issues. The digital photo feature works well once you figure out how to get your photo in a PDF format, this will vary depending on the users computer. Overall PDF Annotator is very helpful for Tablet users who need to keep those files organized. You can’t beat being able to sign and date a document and then send it right back.


  • Has integrated Update Wizard
  • No more faxing
  • Full size screen view and Transparent screen view option


  • Program not for every user, more business features
  • Find tool doesn’t highlight the word looking for in any way, it just jumps to the next page where it appears

PDF Annotator sells for $50 and is available now, for more information click here.




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